FOCP Board Meeting Minutes, Dec. 29, 2011

Present at the meeting were Erin Engelstad, Douglas Naphas, Tony West, Barbara Turner, Michael Munson, Fran Byers, Kathleen Turner, Darryl Stovall, Frank Chance, Bill Moriarty, and Mukethe Kawinzi. Bertram Lawson attended from the West Philadelphia YMCA.

The following motion passed: The minutes from the 11/21/11 Board meeting are approved.

New Special Events Procedures

Erin and Tony attended a focus group on the new procedures for special events, as discussed further in Committee Reports.

Tree Endowment Fundraiser

Lew Mellman has purchased a block of 50 tickets for the Phillies game against the Mets on 5/9/12, for the annual tree endowment fundraiser. This program usually raises about $1,000 each year. We may need a replacement for Lew’s role for next year.

Close at Hand Ad

The local directory Close at Hand asked that we buy an ad.

The following motion passed: We will purchase a 1/4 page color ad in Close at Hand for $209.

Erin will communicate with Close at Hand about our purchase. Mukethe will design the ad.

 West Philadelphia YMCA

Bertram would like to collaborate in some capacity with FoCP. This could involve:

  • FoCP meetings at their facility.
  • The YMCA’s youth volunteers working on a project with FoCP.
  • Some project involving the YMCA’s nutrition advising services.
  • Mutual promotion and referral among FoCP’s youth soccer and the YMCA’s indoor soccer and soccer for children too young for FoCP’s program.
  • Mutual promotion of activities and events in each organization’s newsletter.
  • FoCP could invite the YMCA’s representatives to Partnership meetings. Erin or Frank will communicate with Bertram about this.

Doug will e-mail Bertram to obtain printed materials from the YMCA for the FoCP MemCom table.

The following motion passed: The Board supports collaboration with the West Philadelphia YMCA as discussed at the meeting.

Treasurer’s Report (Bill)

The tree endowment generates about $100 per year and is a small portion of the size it would need to achieve its goal. Pruning can cost $3,000 triennially.

The following motion passed: The Treasurer’s report is approved.

Committee Reports

Fundraising (Frank)

FunCom will meet in January. It needs members. Frank has an outstanding grant application. We will need to show participation of Board members in FoCP activities in applications like this. There will be no more Parties for the Park. They will be replaced by a new event, to be discussed at the January FunCom meeting.

Guests Lew Mellman and Chris presented a fundraising idea: Market America, which Chris represents, has an online shopping portal. Participating non-profit organizations are paid a portion of sales made on the portal to customers they refer. FunCom will consider the program at its next meeting.

Large Events (Tony)

Tony presented a written report on the changes to the procedures for large events. Our window to provide feedback on the new procedures ends 2/1/12. We would prefer for all local regulations to remain the same. We would also prefer the permitting process to begin earlier than proposed by the Parks and Recreation department in each year, meaning in January instead of February as proposed. We would prefer fees of $100 per event; Parks would prefer more. The process covers much larger events than would be held in Clark Park. The new process assumes that organizations like FoCP will be in control of any event in a park and will be central contacts. There may be some events held in Clark Park that FoCP would not normally sponsor. LevCom will meet in the next few weeks to continue to manage FoCP’s input on this matter.

Membership (Fran)

Fran is updating the membership database. Fran can provide Bill an invoice to be reimbursed for a portion of expenses related to her computer and to backup of FoCP-related files.

Maintenance (Frank)

Moon Landscaping did a final leaf cleanup. The winter associate has started work.

Special Events (Fran)

There was an article in the University City Review about caroling.

Youth Soccer (Kathleen)

Kathleen will send an article to Mukethe for the newsletter.

Planning (Darryl)

The committee will hold a meeting on 1/16/11.

Summary of Action Items and Motions

Action Items

Erin:

Erin will communicate with Close at Hand about our ad purchase.

Erin or Frank will communicate with Bertram about the YMCA participating in Partnership meetings.

Mukethe:

Mukethe will design the ad to be in Close at Hand.

Doug:

Doug will e-mail Bertram to obtain printed materials from the YMCA for the FoCP MemCom table.

Frank:

Erin or Frank will communicate with Bertram about the YMCA participating in Partnership meetings.

FunCom:

FunCom will meet in January, to discuss the items noted in the committee report summarized above.

LevCom:

LevCom will meet in the next few weeks to continue to manage FoCP’s input on the new event procedures.

Motions Passed:

  • We will purchase a 1/4 page color ad in Close at Hand for $209.
  • The minutes from the 11/21/11 Board meeting are approved.
  • The Board supports collaboration with the West Philadelphia YMCA as discussed at the meeting.
  • The Treasurer’s report is approved.

 

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